These positions are for interest in AiA Co-op committees. We will be selecting people initially for help in forming the committee responsibilities and taking trial runs with the responsibilities to work out kinks in the operations of the AiA Co-op before we are open for business. Then we will transition into membership of the accepted AiA Co-op members.
Positions include:
5.1a Co-op Management Team (CMT): Shall call Member meetings to attend to Cooperative matters, assist Financial Coordinator, gather monies and deal with personnel issues, contracts and maintaining the operations of the Gallery. The CMT, consisting of three Members, serves for a period of 4 months on a rotational schedule unless the Members agree to a different period. Each Member shall serve 4 months on the Team and rotate off in an alternating pattern so that there is always a past Team Member present with new team Members. The CMT shall be responsible for recommending the target number of active 2D and 3D artists with in the AiA Co-op and should be approved by the membership. The Membership Committee shall use this information when considering new members or selecting members from the waiting list when in need of new members.
5.2a Curatorial Planning Committee – Shall be responsible for recommending to the Members for approval an annual list of all exhibits – regular and special. They will establish names for the special events and determine the schedule of featured artists. They will determine duration, reception dates, fees, and other information surrounding each exhibit. They are to work with the reception, curation and public relations/media chairs to ensure that each exhibition is successful.
5.2b Public Relations/Media Committee – Shall be responsible for generating PR/Media opportunities, advertising, marketing, website management and signage for the Cooperative. They are to routinely update the Membership on their recent, present and future PR/Media plans. Requests for publicity and interviews should be directed to the Chair of this committee so that the Cooperative presents a professional and planned message. This committee is also responsible for being the contact for the Featured/Guest Artist. This committee will communicate with Featured/Guest Artist about dates of receiving art, picking up art, event information, etc.
5.3c Curating Committee – Shall be responsible for curating the gallery. This includes configuring displays, keeping it fresh and appealing through periodic movement of displays and art and incorporating new and removing old art, recording the artwork in an inventory file for use by Elsinore for sales and for reconciling unsold artwork to be picked up by artists. Reviewing incoming original artwork, prints and cards for quality is a part of accepting incoming artwork for the co-op. The committee will email the planned mapping of the gallery at least 1 week ahead of the next curating event and work with Elsinore for the printing of the appropriate labels and placards. This committee shall routinely work with the Curatorial Planning Committee so that Exhibit dates are met. They will also work with Elsinore to ensure that the look of the gallery is cohesive and is cleaned up after changes in art with no tools and clutter left behind. The committee will approve of any materials brought into the Gallery by members, or purchased for the AiA Co-op, that will be a part of the AiA Co-op Gallery presentation, including racks, bins, card holders, pedestals, stands and similar items to ensure quality and overall consistency of appearance and stability. The Curating Committee is to update the Members on a regular basis.
5.3d Reception Committee – This committee works with the Curatorial Planning Committee and the Members to ensure that receptions are regularly held to coordinate with the featured artists and exhibits. They are to work with the Members and Elsinore to make sure that appropriate refreshments are provided. Along with Elsinore, the committee shall also to work with local Wineries, musicians, etc. to make sure that the receptions, First Wednesdays and Special Events are appealing to the public. They will clean up the gallery following receptions and establish a rotating list of Members to do so.
5.3e Membership Committee – This committee shall be responsible for establishing and maintaining application forms for Memberships and Consignment. They are to Interview and screen applicants and their art to present applications and art samples to the Members for jury purposes. They are to communicate with the applicants, in writing, as to whether or not the applicant is accepted for Membership/consignment. The Membership Committee shall also be responsible for maintaining a waiting list when the number of accepted artists in 2D and 3D should exceed the number of artists that can be shown in the gallery space as determined by the CMT. The Membership Committee shall use the recommended number of 2D and 3D artists (recommend from the CMT and approved by the membership) when considering new members or selecting members from the waiting list when in need of new active AiA Co-op members.
5.3g Work Scheduler Coordinator– This person shall be responsible for managing the monthly gallery sitting calendar for the AiA Co-op. This includes monitoring the schedule to see that over time each Member sits the gallery on an equitable basis. Each month’s calendar will be disseminated to the Members once it is complete by email. An application, such as Signup (https://signup.com/), shall be used to help manage signups for schedules to ease the management and allowing Members to directly swap schedules for convenience. The application and information shall be available in the gallery to record the Members responsible for particular activities. After the schedule is posted, Members are responsible for making or arranging changes.
5.3h Basic Operations/Supplies: This committee ensures that the gallery has basic supplies purchased and also monitors the gallery to see that maintenance of the gallery is brought to the Membership’s attention and that once agreed upon, schedules completion of that maintenance.<br>
5.3i Technical Website Support : This committee (person) ensures that the website has appropriate features available to support the AiA Co-op. Works with Elsinore to make sure ArtistsinAction.org and Elsinore elsinoregallery.com are appropriately bi-directionally linked and that information flows effectively between the organizations. Elsinore will maintain the AiA Co-op pages on their website based upon information that the AiA Co-op supplies.